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Bookings

The York String Quartet treats each booking on an individual basis, and is committed to providing high quality bespoke entertainment at competitive rates.

In order to discuss the requirements for your special day please 'Contact Us' giving details of the date and venue of your function and a telephone number we can call you on.

A non-refundable deposit plus a completed Hire Agreement are required in order to confirm the booking. The balance is then due the day before the booking by electronic transfer.

Once you have confirmed our availability and we have discussed all your requirements, just complete this Hire Agreement on line, check all our terms and conditions, and click 'Submit'. We will then be in touch to confirm receipt of the Agreement and your deposit.



Testimonials

Our preferred method of booking is by downloading the Hire Agreement pdf by clicking here, or we can email it to you on request. Please print, complete and sign it, and then scan it back to us, thus keeping the hard copy for your own records.

If you do not have the facilities to scan, you can complete it on line below and submit it electronically, but we do suggest that you print a copy for your own records.

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and the York String Quartet


Event Details

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*Please see Event Timings section in our General Terms and Conditions of Hire


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This section is for Weddings and Civil Partnerships only

Event running order times

Your wedding music choices


If you have any particular requirements or requests, please write them here.

If you wish you can also give us an idea of the sorts of music you particularly like by choosing some examples from our repertoire


General Terms and conditions

Set out below are our terms and conditions of hire. These are largely dictated by experience and are designed to help make your important event go as smoothly as possible. Please click to confirm you have read and accepted each item.

Event Timings

Start and end times are crucial, as the quartet sometimes plays other engagements during a day. Please ensure that your timings are as accurate as possible, as changes may not be possible later on. The length of the booking is from when we play our first note to when we play our last, even if we move venues in the middle. We do not charge for setting-up time.

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Venue

Please let us know if parking is available, and if there are likely to be any problems with loading and unloading equipment

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Musical Arrangements

If you have specific requests which are not already in our repertoire, please make sure we are informed at least a month before the event.
If a piece of music is not commercially available, you can pay to have an arrangement written for you.

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Getting The Most From Your Performers

Setting Up

The minimum set up time is ten minutes; quartet members will usually arrive between twenty and forty minutes before playing commences.

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Performance Area

In order to perform at their most effective, a quartet must sit in a semicircle, so that the first violin and the ‘cello can hear and face each other. As a guide, the playing area needs to be about eleven feet wide and eight feet in depth.

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Chairs

Please ensure that four flat, armless chairs are available (these need to be provided in each location, if you require the quartet to play in different places during the engagement).

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Environment

Please note that we cannot play in very cold temperatures, very windy conditions, or hot sunshine where there is no shade. Because of the value of our instruments, we cannot play outside with even the slightest hint of rain.

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Breaks and Refreshments

Continuous instrument playing requires great concentration. Please would you arrange for a jug of iced water to be made available to the players. We will happily play engagements of up to one and a half hours without stopping but, for longer engagements, we will take a short break at an appropriate moment, during which we would be ask if you could provide light refreshments, such as a cup of tea and a biscuit. For engagements of three hours or more which span a conventional meal-time, please would you provide soft drinks and some vegetarian sandwiches or other refreshments.

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Paying For Your Quartet

All arrangements, including the date, time and fee for the engagement will be agreed, in writing. A non-refundable deposit (of 20%) is required, at the time of booking, in order to secure the quartet services on that date. The outstanding balance must be paid electronically before the event to The York String Quartet HSBC Sort Code:40-27-33 Account number: 81531271. Please reference the payment with the date of the event.

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We strongly suggest that it can be helpful to pass a copy of the terms and conditions to your wedding organiser and venue

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If your photographer has any images of us, which you would be happy for us to use on our website, we would be pleased to know.

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The York String Quartet, 9 Barrowby Avenue, Austhorpe, Leeds LS15 8QD

 


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